Create your own EuroTech summer school

The EuroTech Alliance (DTU, EPFL, TUM, TU/e, L’X and Technion) is funding selected summer schools, organized by doctoral candidates from the EuroTech Universities, for their peers.

The objective of this project is to enhance exchange between the EuroTech Universities.

The summer school should contain the following attributes:

  • Candidates acquire knowledge at the cutting edge of science and technology
  • Community building including exchanges between doctoral candidates and faculty
Steps to follow

1. Form an Organizing Committee of 1-2 doctoral candidates from each of the participating, normally at least 3 of the 6, EuroTech Universities

2. Choose a topic

3. Prepare a 2-7 days program

4. Discuss the idea with your thesis Director or a Professor of your institution, to obtain supporting letters

5. Submit your proposal including detailed budget and the above mentioned supporting letters to the Doctoral School ([email protected]) for evaluation by the Deans from DTU, EPFL, TUM, TU/e, L’X and Technion

!Extended deadline!: December 1st 2019

Structure of the summer school proposal

Your proposal should be submitted in PDF format to [email protected] and follow this structure:

1. Summer school proposal form (Word document to download)

2. Presentation of your summer school (2-3 pages)
2.a. Topic
2.b. Target audience
2.c. Potential speaker
2.d. Location and tentative dates
2.e. Verification of the learning outcomes
2.f. ECTS credits

3. Program (1 page)

4. Budget (Excel file to download)

5. Supporting letters from at least 3 professors (1 from each participating university)

Organizing Committee (OC): The OC is fully responsible for the organization of the summer school and should manage the administration of it (including finance and local organizational matters). The OC must name one main contact person from EPFL, who will be responsible for the administration in cooperation with the Doctoral School. We recommend that you enlist the help of a secretary (e.g. from your laboratory or the supporting Professor) for the administrative management of your summer school. The summer schools should be actively promoted within the EuroTech Universities by the OC.

Speakers: According to your summer school subject, think about potential speakers – strongly favor EuroTech faculty staff (cost, community building) – you could invite, and get their agreement.

Target audience: Minimum 15 doctoral candidates from DTU, EPFL, TUM, TU/e, L’X, Technion and other international institutions. At least 2/3 of the participants have to be enrolled in one of the 6 universities. Amongst them, each EuroTech University organizing the summer school should have at least 3 doctoral candidates participating in the summer school.

Venue: The summer school should be held on the premises of one of the 6 universities, before the end of calendar year 2020.

Content: The endorsement of the content for the suggested summer school is expected from the supervising professors (one in each institution). Their consent should be written and give an appreciation on both the quality of the summer school proposal and the scientific course program, and the amount of ECTS credits.

Credits: 1-2 ECTS credits for each doctoral candidate. Each university should grant the same amount of ECTS credits for the summer school (28 hours of work, assignments included = 1 ECTS).

Finance: You are required to impose participation fees of € 100.- for doctoral EuroTech candidates (members of the Organizing Committee are exempt). Each university covers accommodation and travel expenses of its participants, i.e. of the speakers (the faculty/postdocs who are foreseen to lecture at the summer school) and doctoral candidates, following the local procedure. The host university covers the local costs (facilities, lunch, coffee breaks, external speakers, and one event dinner). The participation fees of the doctoral candidates (which demonstrates their commitment) go to the organizing university.

Verification of the learning outcomes: Details must be given on how participants will be tested at the end of the summer school by whatever method to ensure that the candidate acquired the new knowledge that was taught (an exam or written report, presentation, poster, group project, etc.).

Reporting: Two months after the summer school, organizers are requested to deliver a financial report as well as a report on the participation (number of participants and affiliated university). Substantial deviations from the original budget in the financial report must be justified. The financial contribution will be paid by EPFL after review of the report (to reset the accounts).


Should you have any question concerning the requirements, please get in contact with the Doctoral School ([email protected]).


Last update: 03.02.2020