EDMI For PhD Students

All the forms need to be signed by the doctoral program director through the EDMI office.
Credit requirement : 12

-1 / +1 week max.

Enrolment of the doctoral candidate:

Contact with the doctoral program in order to receive the enrolment form which is completed and duly signed by

  • the candidate,
  • the thesis director
  • the doctoral program director

Please note that a co-direction must be applied for separately

Within 1 month

The doctoral candidate receives by email a confirmation of his/her enrolment directly from the SAC (EPFL students’ office).
He/she is asked to submit original copies of his/her university transcripts and degrees (Bachelor + Master)

+ 11 months max

The candidacy exam jury proposal must arrive at the EDMI office 1 month before the candidacy exam. A minimum of 4 credits must have been acquired.

To download the candidacy jury proposal form, please log in on IS-Academia. Go to the new « Thesis » tab and insert the required information. Organise the candidacy exam.

The cover page of the research plan is also available from IS-Academia.

No less than 10 business days prior to the date of the candidacy exam

The candidate submits the final version of his/her research plan directly to the candidacy exam jury members and to the EDMI office.

+ 12 months max (1st attempt) / + 15 months max (2nd attempt)

  1. 4 credits acquired
  2. Research proposal accepted
  3. Candidacy exam passed
  4. Special conditions required (if applicable) are fulfilled

Definitive admission:

There is no possibility to extend these deadlines

Each year in March

Annual Report: requested by EDMI Office per email sent in December

+ 4 years max. (3 years max. from admission date)

Oral thesis defense (closed committee).

A minimum of 2 years after the enrolment is required for the presentation of a thesis work.

If a doctoral student cannot end his/her thesis work within 4 years after his/her enrolment, the thesis director make a request for extension. This form is handed in at the EDMI.

– 8 weeks min. before oral exam

The thesis oral exam jury proposal must arrive at the SAC at the latest 7 weeks before the oral examination along with the statement of results (which shows the requested 12 credits) printed from IS-Academia and signed by the thesis director(s). These documents are handed in at the EDMI office 8 weeks before the oral examination.

To download this jury proposition form please login on IS-Academia.
Go to the new “Thesis” tab and check the information displayed. Organise the oral exam.

+ 4 weeks min. (max. 6 months) after the oral exam

If the oral exam is passed with success, the Public Defense is organised by the PhD student and Thesis Director. The presentation should last approx. 45 minutes followed by a discussion. The presence of the Jury members is not required.

+ 1 month max. after the oral exam

Thesis in final form is handed in at the SAC if the oral exam is passed and thesis accepted “sans reserve”.