How to publish and share videos in mediaspace

Basic informations to use mediaspace

  • The platform hosts
    • public videos (visible www),
    • videos shared with the Swiss university community (via SwitchAAI),
    • reserved to EPFL member,
    • or private.
  • By default, EPFL members can view videos but not download new ones.
  • To add videos, you need to request a channel or have rights to an existing channel.
  • Videos and channels are categorized according to the target audience (internal or external) and the content (EPFL Moocs, EPFL courses, miscellaneous).
  • The connection is through your usual EPFL login (Tequila login).

Super-quick user guide

Before  (Switchtube):
You log in, choose one of your channels, upload the new video to that channel.
The channels are folders.
Several channels depending on the semester for the same course: videos are in draft or channels are made ‘private’to avoid that the students see all the content of a channel.
Now  (Kaltura):
You log in, upload the new video to your space THEN publish it in one or more of your channels.
Channels are tags attached to one or more videos (and videos can have more than one tag).
You have your own private space, where you can publish or unpublish your videos as you wish. You can also remove the tag linked to the channel if needed.

By default, EPFL members can view videos but not add them.

  • Channel owners can add people via the ‘users’ button.
    • Choose a channel and click on the edit button
      Edit channel
    • Click on ‘add user’ in the ‘users’ tab
      Mediaspace, add user in channel
  • Request a right to add videos via [email protected] , specifying the existing channels you want to access or request a new channel.

Only people with some rights on a channel can add videos:

  • Login by clicking the LOGIN button
    Mediaspace login
  • Choose ‘Add new”
    Add new
    and then ‘Media upload’
  • Upload your video and complete the fields.
  • Save

At first, the video is visible for you only (unpublished).
To share it, you have to publish it and then choose one or more distribution channels.

Be careful: Changing the title of a video change its link!

To make a video visible to other

  • Publish it via the Publish button
    Publier une vidéo
  • Choose one or more channels in which you want this video to appear.
    Publier une vidéo dans un canal

Why it’s important to publish in a channel?
The channels are linked to courses on moodle and graphsearch, they allow users to find material related to the course.

To avoid that the videos are visible by everybody on the web , it is possible to limit their access to EPFL members (after they login).

  • The channel is displayed in a category, but only for logged-in users.
  • You have to login via the ‘guest’ button on the banner to see the restricted channels (and their videos).
    Mediaspace login
  • The channel is marked as ‘restricted’.
    Mediaspace channel with restricted access
  • By default a restricted channel is accessible to Switch-AAI members.
    To limit it to EPFL people, make sure that the group ‘’ is added as ‘member’ in the channel permissions (button ‘users’).
    Mediaspace, restreindre à l'EPFL

Before (Switchtube): possibility to forward the link to a channel, with all videos included in that channel.
Now (Kaltura): videos related to a course can always be published in a channel (of which you transmit the link). But it is also possible to create dedicated palylists as needed.


  • You can keep one channel as a storage place for all your course material.
  • You can compose a playlist with a selection of videos and give them a specific order of viewing.
  • Playlists can be modified at any time.
  • No limit to the number of playlists

Of course, a direct link to a video or the possibility to embed a video remains.

Via the creation of a playlist:

  • A playlist can be composed of any video, regardless of the channel it is in.
  • To be in a playlist, a video must be published.
  • Unpublished or private (limited access) videos cannot be added to a playlist.
  • Links to playlists can be added in Moodle.
  • Playlists can be updated at any time.
  • No limit on the number of playlists.

Help and tutorials for the Kaltura platform