Ancillary Activities
- Ancillary Activities: General information
- Ancillary Activity Authorizaton Application Form (French) – doc
Arrival and Departure of an Employee
- Unit Checklist Employee Arrival (French and English) – doc
- Unit Checklist Employee Departure – (French and English) – doc
- Employee departure information letter – pdf
Benefits for EPFL staff
- Benefits for Staff – pdf
Bonuses
- Proposal for a Special Bonus for outstanding performance (French) – pdf
CFF / SBB
Changes in Funding Source, Working Hours or Unit (past or present changes)
- Application for a change in Funding Source, Working Hours or Unit (French) – pdf
- Application for a Base Funded Position – pdf
Curriculum Vitae
- Curriculum Vitae (English) – doc
Family Allowances
- Family Allowance Application for EPFL Employees (English) – pdf
Federal Personnel Law
- Changes to Personnel Law with effect from 1 October 2020 – pdf
Guest Professors: insurance
- Notice for visiting professors and academic visitors concerning insurance (English) – pdf
Holidays and Timetables
Job descriptions
- Job description (descriptif du poste) – pdf
- Guide to creating the job description – pdf
- Job description – PhD student – doc
- Job description – Scientific assistant, Postdoc and Scientific collaborator – doc
- FAQ Job description – PhD student, Scientific assistant, Postdoc and Scientific collaborator (French) – pdf
- Job description – Sc. coll. Ambizione – doc
- Job description – Sc. coll. Prima – doc
- Job description – Sc. coll. Eccellenza – ERC – doc
Performance Evaluation and Goal Setting Interviews (Annual)
- Annual Performance Evaluation Interview – doc
- Goal Setting Interview – doc
- Explanation of the interview forms (French) – pdf
Publica
- Employee/employer contributions for PUBLICA according to age – pdf
Recruitment
- EPFL Standard Recruitment Process – pdf
- Publish a job advertisement – link
- Regular Staff Employment Form – (French) – pdf
- Regular Staff Employment Form – online application – pdf
- Proposed interview guidelines – pdf
- e-learning recruitment training (4 modules) – pdf
- Evaluation matrix feedback form following Interview – pdf
- Proposed Reference Check Template – pdf
- Contract management process for PhD students – pdf
- HR Outsourcing process for the management of consultants (Helvetic Payroll) – pdf
- Basic guidelines for drafting a job announcement (French) – pdf
- Temporary Staff Employment Form (French) – pdf
- Summary of the documents required for the engagement of a new staff member (French) – pdf
- Guidelines to fill out a “Regular Staff Employment Form” (French) – pdf
Research Student Assistants (SA – Research)
- Explanatory note concerning assistantship during Master studies – doc
Restructuring and closure of units
- HR process for restructuring and closure of units – pdf
- LEX 4.1.2 and annex 1 – link to Polylex
- Template_Two pager Direction – doc
- Template_Information meeting slides – pdf
- Social Plan for the ETH Domain – pdf
- Template_Job search activity record – xlsx
- Template_Intermediate work certificate – doc
- Template_Final work certificate – doc
- Evaluation questionnaire – google form
Salary
- Salary information and time management 2022 – pdf
- Explanation of the Payslip (French) – pdf
- Payment to natural persons resident in Switzerland and abroad: Payment order C (payment via HR) – doc
Supplements and Salary Scales for Swiss National Science Foundation (FN) Grants
- Instructions regarding supplements for Doctoral Posts (French) – pdf
- PhD Student Salary Scale (French) – Annex III – pdf
Tax at Source
- Tax at Source Tables (French) VD – link
- Tax at Source Tables (French) NE – link
- Tax at Source Tables (French) VS – link
- Tax at Source Tables (French) GE – link
- Tax at Source Tables (French) FR – link
- Summary of Tax Rates in all Cantons – link
Teleworking
- LEX 4.1.8 (EN)
- LEX 4.1.8 (EN) Annex 1
- Guide to Teleworking at EPFL – pdf
- FAQ of the Regulations applicable to teleworking
Work Permits
- Residence and Work Permits – pdf
- Bilateral Agreement on the Free Movement of Persons – pdf
- Bilateral Agreement on the Free Movement of Persons 2nd Phase (French) – pdf
- Bilateral Agreement on the Free Movement of Persons – Extension to 8 new member countries – pdf
- Bilateral Agreement on the Free Movement of Persons – Extension to 2 new member countries – pdf