Regular recording of absences helps facilitate work organization within teams and promotes the exchange of information. Employees have continuous access to data that is updated on a daily basis.
Access to the absences management system
- absences.epfl.ch (also accessible off campus) with your EPFL account
- This page is also accessible on your mobile phone via the EPFL CAMPUS application (VPN needed)
What you have to register in the system
- Your unworked (vacation, illness, hours compensation, etc.) and worked (telework, training, professional trip) absences
- Check and update your current weekly presence if you are working part time or when your usual presence is not evenly distributed on week days (this will impact the calculations of your absences).
- You must record your absences on a regular basis, latest as they occur. However, if you have forgotten to do so, you can still enter an absence that took place last month. For absences prior to this, please send your request at [email protected] .
Useful information you will find there
- Your personal dashboard, including your current and projected balances
- Your absence calendar (including cantonal public holidays)
- Detailed tracking of your recorded absences and working hours
- A summary table of your balances (“Balances” menu)
Extra options
- Management of your additional working hours (extra hours and/or overtime)
- Creation of customized schedules (views), including members who are not part of your unit
Private matters that are not covered by specific paid leave entitlements must be dealt with outside working hours. If this is not possible, the resulting absence must be taken either as annual leave or compensated through accrued overtime hours.
Medical appointments should, whenever possible, be scheduled outside normal working hours. The principle of mutual trust applies (see Article 20, paragraph 4 of the Rules and Regulations concerning Working Time Management (RGT).
Medical appointments should, whenever possible, be scheduled outside normal working hours. The principle of mutual trust applies (see Article 20, paragraph 4 of the Rules and Regulations concerning Working Time Management (RGT).
For more information on absences
→ See pages on Working Time and Leave
→ See the Knowledge Base (KB) of ServiceNow about the Sesame Portal