- Monitor the progress of equipment purchasing procedures;
- Ensure follow-up of installation funds granted to new laboratories and grants made by ECO;
- Ensure the traceability of orders charged to these funds by archiving all associated documents;
- Manage and centralize the planning of infrastructure and/or laboratory space requirements for the installation of new equipment.
In order to carry out its missions, the team in charge of purchasing scientific equipment not only ensures that the purchasing procedures in place at EPFL are followed, but also interacts regularly with the laboratories, SV-FI and ECO in order to assist the various parties in the purchasing process. It ensures that orders are processed in a timely manner while respecting the various steps required from budget tracking, grant requests to the order itself and then invoice processing.
In addition, the infrastructure unit is the link between the inventory project and equipment purchases. It works to standardize the main models of basic equipment in order to obtain better mass discounts or maintenance contracts, manages and plans infrastructure or space requirements for the installation of new equipment and works to optimize costs and any resources already available.