Home Office & SNOW forms (NEW): Find here (FR) the instructions for invoice payment, transfer request as well as correction of entries.
Home Office & Invoices: Find here the instructions for processing and paying invoices and contacting the VPFI, sent on March 18 2020.
Coronavirus & Expense Management Tool: Find here the best practices for cancellation/deferral of professional travel.
Financial and risk management
The Vice Presidency for Finances (VPFI) was created in 2017, in response to the growing complexity of EPFL’s financial planning and management as well as its various funding sources.
The School invests around one billion francs per year in its different sites, employs more than 6,000 people and welcomes, every day, about 11,000 students. In this context, the VPFI coordinates – together with the finance officers of diverse faculties and other related entities – EPFL financial management. It is responsible for guarantying compliance with financial standards.
Led by Caroline Kuyper, Vice President and CFO, the VPFI is committed to provide consistent and high-end services in the strategic, administrative and financial sectors, while developing modern and integrated management tools and systems.
Overall, nearly 60 employees work daily to ensure the smooth running of EPFL’s finance function. Together, they carry out the VPFI’s missions, which include long-term financial strategy and planning, the budget process, accounting consolidation, treasury, management and internal control as well as institutional data, risk and insurance management.
Vice Presidency Departments
This department is responsible for the general accounting and consolidation of EPFL’s accounts. It also provides support to all stakeholders, both internal and external, of the School. Finally, it coordinates inventory processes and manages tax operations.
This department ensures that EPFL’s governing bodies have the information they require to take decisions on the School’s financial resources and monitor their impact. It plays a leading role, in collaboration with all employees involved in EPFL’s financial management, in the continuous improvement of processes, procedures and management tools.
This department leads EPFL’s overall annual budget process as well as the medium- and long-term strategic financial planning. It manages current cash flow, plans liquidity requirements and develops financial and investment strategies.
This department coordinates risk analysis as well as the monitoring and implementation of mitigation measures to ensure the protection of EPFL’s value components. It also coordinates the numerous internal and external audits, which cover EPFL entities and manages insurance.
The VPFI’s program management office responds to the challenges of transforming the finance function within EPFL and contributes to its improvement, while ensuring that it meets the School’s strategic and operational development. It supports projects that aim to simplify and modernize existing processes, with a view to continuously optimizing the work of EPFL employees.
From fund management to invoicing issues, expense reimbursement or the inventory process: discover the various services offered by the VPFI with all the information and contacts you need.
In this section, you will find the guidelines and tools to organize your professional travels, as well as some useful tips and links to ensure that your trips take place in the best possible conditions.
Forms, regulations, deadlines, training and useful links are gathered in the “Financial Toolkit”.