During an academic trip, EPFL travellers can choose from a wide range of accommodation options. In order to benefit from professional advice and negotiated rates, it is recommended that all hotel bookings be made through the EPFL travel agency.
For any trip organised and/or paid for by the EPFL requiring at least one night’s accommodation, a travel request must be drawn up using the expense report tool.
Once the travel request has been validated, accommodation can be booked via the EPFL travel agency or any other purchasing channel, in accordance with the procedures described below.
Hotel reservations should be made as a priority via the EPFL travel agency (contact below), which will offer you the best deals in EPFL partner establishments or according to your budget (CWT, Internet, Hotelier).
Only “medium” category hotels are allowed.
We do not reimburse private telephone, minibar or film rental costs.
Hotels will be booked on a prepaid basis according to the tariff conditions chosen. Travellers will receive a voucher to present at the hotel, which will facilitate the check-in and check-out procedure.
A maximum of CHF 80 will be reimbursed for private accommodation during business trips. Expenses must be justified.
For certain stays, it is possible to rent a flat (e.g. Airbnb) if the economic justification is proven.
The Airbnb platform was created for private individuals and not for the business travel industry. The EPFL’s central travel agency, Kuoni Business Travel, therefore has no special access, either to the booking platform or to a dedicated contact. The agency’s 24-hour service is also not available for this type of accommodation.
The EPFL community can book a single or double room at the SwissTech Hotel at a reduced rate of CHF 110 and CHF 132 per night respectively (excluding breakfast and tourist tax).
The preferential rate is available for bookings made by email to [email protected] using an email address @epfl.ch.
Rates are fixed all year round and bookings can be cancelled free of charge up to 24 hours in advance.
Starling Hotel Lausanne
Online reservations can only be made on the hotel’s website using the discount code “EPFL1025“.
Reservations made with the promotional code can be cancelled up to 12 hours in advance.
By making your hotel reservations through the EPFL’s central travel agency, Kuoni business Travel, you can benefit from advantageous conditions and preferential prices in the following three hotel chains:
You can benefit from discounts for the various hotel brands belonging to the Accor group in terms of medium-class star hotels.
EPFL benefits from reduced prices for all bookings with IHG.
A large number of hotels in the “Best Western Hotels” group offer attractive prices for EPFL members.
For any questions or hotel reservations via the EPFL central travel agency, Kuoni Business Travel (DER Touristik Suisse)
– Mon-Fri: 8.30am – 6pm, non-stop
– Phone +41 58 702 64 00
– E-mail: [email protected]
On the EPFL campus (BI A0 432):
– Mo-Fr: 9.00am – 1.00pm / 1.30pm – 5.00pm (except public holidays)
– Without appointment
If you have any questions, please contact finance support at: [email protected]