Covid-19 – VPF instructions and documents: Find documents and instructions regarding SNOW forms, best practices for cancellations and postponements of profesionnal trips, and information on how to request reimbursement for a cancelled trip or event in our financial toolkit.
The Expense Management Tool enables all EPFL employees to manage the entire travel and expense management and validation process in an integrated, dematerialized and automated way. The main advantages are:
- A clear process for all employees.
- A complete view of the expenses incurred for each trip and, therefore, a more transparent process.
- Fast and accurate cost accounting.
- A dematerialized process.
- An early validation of the trips, with a financial commitment on the relevant fund.
The tool was deployed in conjunction with the entry into force of the Directive on professional travel and the reimbursement of expenses (LEX 5.6.1) and the Directive on the use of credit cards at EPFL (LEX 5.4.1) in September 2019.
The major changes made to the LEXs are in line with EPFL’s objectives to meet the challenges of digital technology and increase the efficiency of the school through cost transparency, improvement of internal processes and responsible use of resources.
The new “Expense Management Tool” integrates the entire process of managing & validating travel and expenses, from travel requests to expenses reimbursement.
Find all the information and resources (Lex, guidelines and handbook) for an optimal use of the application.
The directive concerning professional travel and the reimbursement of expenses sets out the rules for your expense reports. You will find the directive’s key elements in this section.
This means of payment is intended exclusively for online purchases with a value of less than CHF 5,000 per transaction, provided that it is not material to be inventoried, the monthly limit of this card being CHF 10,000.
Individual credit cards (CCC) are made available to unit managers & frequent travelers and are used exclusively to purchase travel and related expenses.
LEX 5.4.1 – Directive on the use of credit cards at EPFL
LEX 5.6.1 – Directive on professional travel and the reimbursement of expenses
Viseca Card Protest form+
Connect to EPFL on Booking.com for Business
CWT traveler’s profile update
For expense reports: contact finance support: [email protected]