The SV Infrastructure Unit manages and oversees the purchase orders for scientific equipment over CHF 5,000 for all laboratories within the SV School. It also oversees consumables purchases exceeding CHF 50’000.
Below you will find a summary of the current purchasing procedures at the School of Life Sciences SV as well as the official documents required for your purchase requests.
Procedures
The equipment purchasing procedures vary depending on the amount and the type of funds used for the acquisition. We encourage you to review the document below (french version) before initiating any equipment purchase request. It outlines the main steps and recommendations to ensure your request complies with EPFL’s guidelines and the specific requirements of the SV School.
Note: When requesting quotes from suppliers, we encourage you to provide them with a copy of the General Terms and Conditions for the Purchase of Goods, so that the quotes received comply with EPFL requirements, particularly regarding warranty and export Incoterms.
A checklist is available here to help you ensure that all required documents for the purchase request are complete.
Information: For projects involving the purchase of standard laboratory equipment, we encourage you to contact the SV Workshop, which can provide guidance in selecting the appropriate devices. For more information, please consult the page here.
Refrigeration equipment purchasing procedure
At the initiative of the FSV, EPFL launched a public tender for the acquisition of refrigerators and freezers for laboratory use, in accordance with the applicable public procurement legislation (LMP/OMP).
Based on criteria such as experience, reliability, and value for money, several models were selected. At the end of the procedure, the suppliers offering these devices were retained.
This equipment can now be ordered directly by units/users through a simplified procedure, for orders up to 5’000CHF, via the catalogs available in the “Catalog orders” section on Catalyse.
Please note: any order for refrigeration equipment exceeding CHF 5,000 must be processed by the SV Infrastructure administrative team. In this case, please send the selected reference and the fund number by email to [email protected]. It is no longer necessary to provide supplier quotations: the applicable prices are those indicated in the online catalog.