Rules for oral exams

The teacher is responsible for scheduling the oral exam, but may delegate this to the class representative(s). Class representatives may use student lists and appropriate software to do this, in consultation with the teacher.

One of the roles of a class representative is to draw up the schedule for oral exams for your class. They are granted specific access rights to IS-Academia in order to allow them to do so.

All oral exams conducted during the end of semester examination sessions must take place in the presence of an observer. The presence of an observer is not necessary for oral tests conducted during the semester. The observer attends the oral examination and ensures that it proceeds smoothly by playing the role of supervisor and conciliator.

The observer is proposed by the course teacher and approved by the section, which then informs the Registrar’s Office. Colleagues of the teacher (e.g. same unit, laboratory) cannot perform the function of observer for the subject taught by the teacher.

The rules with respect to appointment of observers for Master’s Project Dissertations can be found here.

Both the lecturer responsible and the observer take notes concerning each oral test. These notes may be requested by the conference for the ratification of exam results or, should the need arise, the appeal authorities (see Lex 2.6.1, art. 12).

It is recommended that you avoid making comments to the candidate that might be interpreted as an indication of their grade. This includes comments made at the end of the exam such as, “Very good, you can go”.

As with written exams, an exam report must be completed for oral exams conducted during the end of semester exam period. This is uploaded to IS-Academia together with the grades (same deadline).

The French and English version of the exam report form are available here:

• Protocol French version
• Protocole English version