Each year, the DP-RE provides financial support for specific projects or events on campus submitted by recognized student associations.
The association undertakes to provide EPFL with a statement of its finances and, if funding is granted, to provide feedback on the event as well as on how the financial support was used.
Each association may submit one project.
If the association’s bylaws provide for committees, it may submit up to two requests, regardless of the number of committees.
Evaluation Criteria
Applications are assessed according to the following criteria :
- One-off projects (priority) or recurring projects (excluding operating or catering costs).
- Activities taking place on campus and benefiting a broad part of the student community.
- Projects led by associations that do not have sufficient resources to secure full funding.
- Initiatives promoting integration, student representation, cultural diversity, or contributing to campus life and activities.
- Projects in line with the association’s statutory objectives.
- Subject to the availability of funds.
Projects submitted by section associations or similar entities (MAKE projects or projects supervised by an EPFL academic advisor) are excluded from this procedure, except in cases where the project is open to the entire community and involves the relevant EPFL unit.
Submitting an application
The application must be submitted by the association’s executive committee no later than Friday, November 6, 2026, to [email protected].
Incomplete applications or applications submitted after the deadline will not be considered.
The DP-RE Associations Office will review the applications and communicate its decision on whether or not to grant financial support by Monday, March 1, 2027, at the latest.
Application requirements
Your application must include the following documents :
- Financial support request form
- Project/event description (maximum 3 pages).
- 2027 projected budget & 2026 actual budget for the project (using the template provided here).
- 2027 overall budget & 2026 income statement of the association (using the template provided here).
- 2027 estimated balance sheet & 2026 actual balance sheet (using the template provided here).
- Activity report for the past academic year, i.e. 2025–2026.
- Sponsorship proposal & prospect list.
After the project has been completed, the completed template (including the 2027 actual project budget) must be submitted within 3 months, together with feedback on the event’s implementation and impact.
The document templates may be adapted to suit your needs.
Accounting courses, on October 6 and 13, as well as a sponsorship workshop on October 29, are offered to support you in preparing your financial support request and developing your partnerships.
IMPORTANT – Invoicing Procedure
In the event of a positive decision, an invoice must be issued in the name of the association (no payment will be made to a personal bank account).
An invoice template is provided here and must be used.
EPFL’s invoicing system is centralized.
Mandatory information on the invoice :
- Your complete bank details
- Recipient’s postal address :
EPFL
Accounts Payable
Station 99
1015 Lausanne
SWITZERLAND
[email protected] - Only one EPFL email address may appear on the invoice.
Invoice submission procedure :
- Format: A single PDF document (invoice and any attachments)
- Send by email only to : [email protected]
- CC Franciane Guibert ([email protected]), who is responsible for the finances of our office, and [email protected], to ensure that your invoice is properly tracked and processed.