The appraisal, objective-setting and development discussion process aims to provide a space for dialogue, recognition, and forward planning. EPFL encourages its employees to take a moment to reflect on their career path, achievements, challenges, and aspirations.
Since 2024, this process has been part of the Nexus digitalization program, with the integration of the SAP SuccessFactors module, which facilitates the preparation, conduct, and follow-up of interviews. The module is accessible via the SESAME platform.
The pilot phase primarily involved administrative and technical staff from central services (Vice Presidencies), but all managers are free—and strongly encouraged—to carry out the exercise with their teams, including scientific staff from the faculties.
A Structured Approach Led by Management
The process is initiated by direct line managers.
- The manager informs each employee of the preparation period and sets a date for the interview.
- Both parties complete the digital forms: evaluation of the past 12 months and objectives for the next 12 months.
The recommended period for conducting interviews is between January and June.
A Constructive and Motivating Dialogue
The value of this moment lies in the quality of the exchange.
- Review the past year
- Set clear and measurable objectives
- Identify development needs
- Discuss internal mobility wishes
- Exchange feedback
Up-to-Date Documents for a Clear Framework
Managers must ensure that job descriptions for their team members are signed and up to date. These documents define:
- Main responsibilities
- Daily tasks
- Expected skills
Tools to Support You
- Tutorial 1: Development, Appraisal and Objective Setting Process (PDF)
- Tutorial 2: Navigating the Development and Appraisal tool (PDF)
- Tutorial 3: Development & Appraisal form (PDF)
- Tutorial 4: Objective-Setting form (PDF)
- Online Training Resources (PDF)
If you have more than two hierarchical affiliations, offline forms are available:
- Evaluation Interview Form (doc)
- Objective Setting Form (doc)
If you encounter any difficulties, feel free to contact the Service Desk at [email protected].