Academic calendar
Every February, the Registrar’s Office issues the calendar for the following academic year. The availability of classrooms and lecture halls for events depends on the scheduled class days and times. Room reservations can be made twice a year, after the Registrar’s Office has finished drawing up class schedules:
- in early January for the spring semester
- in mid-August for the fall semester
Class times are subject to change in the first few weeks of each semester.
Academic periods
Depending on the academic period during which you plan to hold your event, room availability and use restrictions could change.
Use restrictions during exam study weeks:
- Standard drinks events are not allowed.
- Drinks events for celebrating thesis defenses are only allowed in the following buildings: SV, MED, EL, MX and BC.
- Coffee breaks, standing lunches and drinks after a speaker event are only allowed in large halls.
- Barbeque events must use Polygrills.
Exam weeks
Events are not permitted during exam weeks, even if they take place after exam hours. This is to make sure our campuses offer a suitable environment for studying and testing. Only EPFL working meetings may be held in classrooms and lecture halls during exam weeks, but prior approval is required from the Registrar’s Office.
- On-campus events are not allowed, even after 5pm.
- Standard drinks events are not allowed.
- Coffee breaks, standing lunches and post-meeting drinks must be held in a campus restaurant.
- Drinks events for celebrating thesis defenses are allowed only in the following buildings: SV, MED, EL, MX and BC.
- Barbeque events must use Polygrills.
Room availability for booking during academic periods
| Academic period | Dates | Room availability |
| Summer holidays 2026 | Sunday, 5 July to Sunday, 6 September 2026 | Dates available for booking |
| Autumn semester 2026 | Monday, 7 September to Sunday, 20 December 2026 Teaching break from 17 to 25 October 2026 | Not available for booking, except during the teaching break from 17 to 25 October 2026 |
| Winter revision period 2026–2027 | Monday, 21 December 2026 to Sunday, 10 January 2027 | Subject to conditions |
| Winter examination session 2026–2027 | Monday, 11 January to Saturday, 30 January 2027 | Not available for booking |
| Spring holidays 2027 | Sunday, 31 January to Sunday, 21 February 2027 | Dates available for booking |
| Spring semester 2027 | Monday, 22 February to Sunday, 6 June 2027 Teaching break from 26 March to 4 April 2027 | Availability confirmed in January 2027 except during the teaching break from 26 March to 4 April 2027 |
| Summer revision period 2027 | Monday, 7 June to Sunday, 20 June 2027 | Subject to conditions |
| Summer examination session 2027 | Monday, 21 June to Saturday, 10 July 2027 | Not available for booking |
| Summer holidays 2027 | Sunday, 11 July to Sunday, 12 September 2027 | Dates available for booking |
| Autumn semester 2027 | Monday, 13 September to Sunday, 26 December 2027 Teaching break from 23 to 31 October 2027 | Availability confirmed in August 2027 except during the teaching break from 23 to 31 October 2027 |
Major events already scheduled on the Lausanne campus (disruptions possible)
Week before the start of the new school year – from 31.08.2026 to 04.09.2026
The campus is primarily reserved for special events for incoming students.
Welcome Day and Party – 4 September 2026
All classrooms, lecture halls and other spaces will be used. The Rolex Learning Center will close early.
Master’s graduation ceremony – 3 October 2026
All spaces are reserved for setup on the previous day, Friday, October 2, and no events can take place on Saturday, October 3, 2026.