Before joining EPFL, some individuals must obtain a work visa to enter Switzerland. This process, managed by the Swiss authorities, can take several months. It is therefore essential to begin the procedures as soon as your employment is confirmed.
Who Needs a Visa?
Nationals of certain countries are required to obtain a Type D visa (stay longer than 90 days) to work in Switzerland.
→ Check the official list by nationality
Citizens of the EU/EFTA and a few third countries (such as Japan, Australia, or Singapore) do not need a visa to enter, but must still obtain a residence permit.
Special Cases: Visa Exemptions
In some cases, a visa is not required to enter Switzerland and work at EPFL, provided you already hold a valid Schengen residence permit:
- Employment over 3 months:
You are exempt from applying for a visa if you hold a valid Schengen residence permit or a Type D visa at the time of starting your position at EPFL. - Employment up to 3 months:
No visa is required if you have a residence permit or a Type C or D visa issued by a Schengen state, covering the full duration of your activity at EPFL.
In all cases, it is recommended to check your situation with the relevant Swiss representation before departure.
When and Where to Apply
The visa application must be submitted at least 3 months before the start of the contract, to the Swiss embassy or consulate closest to your place of residence. EPFL is not authorized to expedite this process.
Multiple-Entry Visa
If you need to leave Switzerland during the validity of your visa (typically around 90 days), it is recommended to request a multiple-entry visa when submitting your application. This allows you to return to Switzerland before receiving your residence and work permit.
Documents to Provide
Requirements vary depending on personal circumstances, but generally include:
- A valid passport
- EPFL employment contract or offer letter
- Birth certificate (if single)
- Marriage certificate (if married)
- Birth certificates of children (if accompanying)
Documents must be written in French, German, Italian, or English.
Family Members
If your spouse and/or children are accompanying you:
- For stays longer than 3 months: They must apply for a family reunification visa
- For stays shorter than 3 months: A tourist visa may be sufficient, depending on their nationality
Difference Between Visa, Residence Permit, and Work Permit
- Visa: Authorizes entry into Switzerland; valid for up to 90 days
- Residence Permit: Allows you to reside in Switzerland, not necessarily to work (e.g., for studies, retirement, family reunification)
- Work Permit: Required to carry out professional activities under a contract or invitation letter. EPFL handles this application
Key Takeaways:
- Plan ahead: Start the process as early as possible
- Prepare all required documents in accepted languages
- Consult the Swiss embassy in your country for specific timelines and requirements
For more information:
→ Visa regulations from the FDFA (Swiss Federal Department of Foreign Affairs)