Sponsorships and benefits
Sponsors can provide essential funding for events that would otherwise not be possible.
If you plan to seek sponsors for your event, you must send your sponsorship documents to the Office of Associative Affairs (VPA DP-RE) before you begin contacting potential sponsors. You can send the documents by email to [email protected].
It’s also important to do the following:
- Read through LEX 8.3.3, “Provisions concerning the sale and distribution of cigarettes and sponsoring by cigarette companies within the framework of association activities.”
- Make sure that any potential sponsors wouldn’t create reputational risks for EPFL. Please refer to the Global Ethics Partnership Committee guidelines for more information. If you have any questions, you can contact EPFL’s Philanthropy Services.
- Ensure your communication materials and the image you project reflect your association’s values, goals and activities. If you plan to use the EPFL name or logo in your marketing materials, you need to first get approval from Mediacom.
- Do not disclose personal data. For example, the list of event participants must only be used for the purposes of your association and not for recruitment purposes or for marketing carried out by a business.
- Consider signing your organizing committee up for our sponsorship workshop. You can send your sponsorship documents to the workshop facilitators ahead of time to get personalized feedback during the workshop. Documents must be sent at least 10 days before the workshop.
Inviting companies to your event
Companies cannot use student-run events for recruitment purposes or to promote their image as an employer, except under certain circumstances where the company’s presence is consistent with the association’s bylaws and approved by EPFL’s career center. Any such presence must have an educational, informative or professional aim.
The criteria that the career center will take into account include:
- The kind of activity in question, which cannot be one already offered by the career center (see the career center’s employer services).
- The level of sponsorship provided by the company (for instance, companies that are the main sponsors of an event can run workshops).
- Companies that are not significant sponsors can take part in panel discussions with at least two other companies as well as an outside expert (e.g., a professor or researcher). This does not apply to company presentations and Tech Talks, which can only take place through the career center in partnership with the student association.
For more information or to submit a request, please contact the career center at [email protected].