PhD Students

In the light of the current situation, EPFL has taken measures to slow the spread of the COVID-19.

We thank you for your cooperation in these troubled times.

These decisions are based on scientific data recalled by our experts in this video.

Point d'interrogation sur un tableau noir

This Q&A explains the special measures for PhD Students taken in light of the Coronavirus (COVID-19) pandemic.

Laurence Gouzi Abrami et Francisco Sarmento Mesquita, du Laboratoire de biologie cellulaire, masques sur le visage.

Discover all relevant measures of support for PhD students.

The situation is expected to return to normal for the fall semester, with everyone back on campus. Video recording the courses is possible as long as this has not a negative effect on the quality of teaching.

Teachers will let PhD students know how their courses will be held.

If the first year ECTS credits requirement cannot be fulfilled before the Candidacy Exam due to the Coronavirus related measures that have been taken, then this ECTS credits requirement can – with the agreement of the Doctoral program – be postponed to after the admission for thesis preparation (Candidacy Exam).

If the PhD ECTS credits requirements cannot be fulfilled before the thesis Oral Exam due to the Coronavirus related measures that have been taken, then this ECTS credits requirement can – with the agreement of the Doctoral program – be postponed to after the thesis Oral Exam, but the ECTS credits requirements should be fulfilled before the public thesis defense.

Candidacy Exams and Oral Thesis Exams can be held by videoconference or in person with a hybrid format (in person and by Zoom for some participants).

For the in-person part, requests for meetings must be submitted to Mediacom Events, via the online form at least five business days in advance. All information can be found on the Events page. In all cases, an up-to-date attendance record must be kept (please see the Current directives page).

By videoconference: The Jury President is responsible for the management of the exam (Candidacy and Oral Thesis exams). The best option is that the Jury President initiates the videoconference (e.g., have the “host” role on Zoom). This allows the president to mute/unmute participant(s).

Public Thesis Defennses can be held on campus. Requests for public thesis defenses must be submitted to Mediacom Events via the online form at least five business days in advance. All information, including consumption of food and drinks, can be found on the Events page.

All information can be found on the Current directives page.

PhD students cannot book study places, including the Rolex Learning Center, as undergraduate students have priority.

The partial closure of the campus raises concerns about possible delays of the thesis work, candidacy or thesis exam. Please, rest assured that solutions will be found so that you can finalize your PhD under good (properly financed, etc.) conditions.

So please:

  • Discuss with your thesis Director the consequences of a possible delay in your thesis
  • If this does not lead to a reasonable solution, contact your Doctoral Program or EPFL’s Doctoral School ([email protected])