There are a number of EPFL rules and policies that you must follow when putting together an event. Depending on the type of event youâre planning and the academic period in which it will take place, youâll need to meet various organizational and logistical requirements, including sending in your event request by a given deadline.
All event requests must be made by filling out the Events form.
Logistics
Rooms and venues
Get information about rooms and other venues, including their capacity, features, configuration and requirements.
Standard set-up plans
View the standard event set-ups that have been approved in terms of safety and security. These must be used for all on-campus events.
Access cards and keys
Safety and security
View the safety and security requirements for on-campus events.
Services and technical support
Equipment, furniture and cleaning
Get information on the cleaning, maintenance and equipment-rental services you can use for on-campus events.
Audiovisual equipment
Learn about the audiovisual equipment and support available for on-campus events.
Food and drinks
View the information and conditions for serving food and beverages at your event.
Communication materials
Learn how you can communicate about your on-campus event, and find out about the available materials and resources.
Policies
EPFLâs events policy
Currently being updated
This policy is designed to ensure your event complies with the standards and requirements set by EPFL as well as the local authorities
EPFLâs confidentiality policy
This policy sets outs the measures you must take for handling any personal data collected for on-campus events.
Sustainable Events Guide
This guide spells out a series of voluntary measures you can take to promote diversity, foster inclusion and minimize the environmental impact of your event.
Getting approval from Vaud cantonal authorities
Some types of events require authorizations or permits from the Vaud cantonal authorities. This webpage (in French only) explains the procedure to follow.
