Student-run events play a big role in campus life at our School, drawing out the energy and enthusiasm of our entire community. The broad range of events held by student associations – sports competitions, music festivals, cultural exhibitions, offbeat competitions, discipline-specific events and more – help make EPFL an exciting, dynamic place to work and study.
See below for links to pages with useful tips on the steps involved in organizing an EPFL event. Be sure to read through them so you don’t miss important information about scheduling, the types of events you can hold, the process for getting your event approved and the required documents and authorizations.
EPFL’s events policy
Currently being updated
This policy is designed to help ensure your event complies with the standards and requirements set by EPFL as well as the local authorities.
Process, quotas and deadlines
Learn all about the process, key steps and deadlines for organizing any type of EPFL event, and get more details on the quota system.
Required documents and forms
Here you’ll find the documents and forms that must be sent in with your event request (including for events subject to the quota system) as well as checklists and guidelines to help you along the way.
EPFL’s Events Committee
Learn more about the Events Committee, which is responsible for approving event requests. It’s made up of representatives from the Associate Vice Presidency for Student Affairs and Outreach (AVP-SAO), Mediacom Events (MEV), and the Security, Intervention and Safeguarding (SIS) service.
Technical and safety measures; facilities management
This page contains information on the technical and safety measures you’ll need to follow so that your event is safe for everyone. You can also find out about the facilities-management requirements for your chosen venue.
Required training courses
Event organizers are required to take certain training courses provided by EPFL. The School also offers other courses, which are optional but can help you plan and run your event more effectively. Visit this page to learn about the courses available.
Sale and distribution of alcohol and cigarettes
Get important information on the rules to follow for selling and distributing alcohol and cigarettes at on-campus events.
Sponsorships
Read this page for essential guidelines if you plan to seek sponsors for your event.
Communications materials
Learn about the materials and resources available to you for communicating about an on-campus event.
Events form
Submit an event request
Office hours for assistance
Association Office Hours
The next office hour will be on Thursday, October 30.
Office hours take place every Thursday from 3:00 to 4:00 p.m. (no appointment needed) at the Mediacom Events office (CM 1 264).