Off-campus events must be organized privately (except for the Integration Week, EPFL-ETHZ Challenge, Nuit de la Magistrale and Titanic Lémanique). EPFL will not provide funding for or help with the organization of these events. EPFL should not be indicated in these events’ promotional materials, service agreements or sponsorship agreements, and EPFL’s communication resources cannot be used to advertise these events, except for the billboard space made available.
| Can be organized by | EPFL-recognized student associations |
| Authorizations required | You may need to complete the form on Vaud Canton’s POCAMA website |
| Authorized hours | Must end by 10pm |
| Maximum number of people | Depends on the space |
| Documents required | Application document Event description documents Proof of civil liability insurance if required |
| Special training required | For some events, the following EPFL training courses: The Basics of Food Hygiene and The Dangers of Electricity |
| Booking form | Mediacom Events form |
| Deadline | For events held in the spring semester, requests can be sent between 1 October and 11:59pm on 31 October of the preceding semester. For events held in the fall semester, requests can be sent between 1 April and 11:59pm on 30 April. |
| Music | Yes |
| Serve/sell alcohol | Alcohol can be served. A temporary seller’s permit obtained via POCAMA is required for the sale of alcohol. |
| Appropriate spaces | Off campus |