43rd Ordinary General Assembly Agenda

Dear Scientific Staff (Corps Intermédiaire; PhD, Postdocs and Scientists),

The ELSA (EPFL Scientific Staff Association) committee invites you to an :

43rd General Assembly
Thursday, January 29th 2026 at 1830
1815 – EPDA Finances

In person SV 1717 
via Zoom 

We will hold the general assembly in tandem with Polydoc and EPDA to better join our efforts and elected positions. EPDA will hold a short session just before for their finances

This is our yearly GA where all our positions will be up for voting

Members interested in standing for election must submit their candidacy in writing by January 19th 2026 or declare their candidacy during the meeting.

ONLY paid members of the scientific staff that have paid their dues for 2025 are eligible (Join + Pay here) EPFL email + Google account. If you are a paid member of EPDA (EPFL Postdoc association) your membership fee includes ELSA membership. 

Preliminary ELSA Agenda

  1. Opening of the meeting and approval of the agenda
  2. Approval of the Minutes of the 41st General Assembly and the 42nd Extraordinary General Assembly
  3. Overview of 2024 and 2025 activities and updates
    1. Events
    2. Workshops
    3. Meetings with EPFL
    4. Memberships
    5. Finances 2024 and 2025
  4. Current Organizational status
    1. Fusion of overlapping working groups between associations
  5. Proposed statute changes
    1. Membership Fees : “Paid memberships between Sept-Dec count for the year thereafter”
    2. To form a ‘Scientists Focus Group’ – Equivalent of Polydoc and EPDA.
    3. To formalize Polydoc and EPDA in the statutes
    4. A possible vice-President alongside the two Co-Presidents – “To better represent all groups”
    5. Treasurer : “When a Treasurer departs EPFL or resigns, the Co-Presidents can nominate another committee member or engage an ELSA member to be Treasurer ad interim until the next GA.
  6. Elections
    1. Spontaneous announcement of candidacies for the posts
    2. Voting on Committee
      1. 2 x Co-Presidents (mandatory)
      2. 1 x Vice-President (dependent on statute change)
      3. Treasurer (mandatory)
      4. Politics Coordinator
      5. Communications/Strategy Coordinator
      6. Events Coordinator
    3. Other roles
      1. Counselling Coordinator
      2. 2 x Auditors
      3. ActionUNI delegate
      4. EPFL Awards Commission
      5. EPFL Disciplinary Commission
      6. EPFL Restaurant Commission
      7. EPFL Quality Commission
      8. EPFL Sports Commission
  7. Miscellaneous
  8. Closing of the meeting + Apero

Please mark your calendars and ensure your participation to help maintain the smooth continuity of our association’s operations.