HR Documents/Forms

Ancillary Activities

  • Ancillary Activity Form (French) – word

Arrival and Departure of an Employee

  • Unit Checklist Employee Arrival (French and English) – word
  • Unit Checklist Employee Departure – (French and English) – word
  • Information Letter (when an Employee departs) – pdf

Benefits for EPFL staff

  • Benefits for Staff (English) – pdf

Bonuses

  • Proposition for a Special Bonus for outstanding performance (French) – pdf

CFF / SBB

  • Mobility benefits – pdf (French an English)
  • Professional Travel List – xls

Changes in Funding Source, Working Hours or Unit (past or present changes)

  • Application for a change in Funding Source, Working Hours or Unit (French) – pdf
  • Application for a Base Funded Position – pdf

Curriculum Vitae

  • Curriculum Vitae (French) – word
  • Curriculum Vitae (English) – word

Family Allowances

  • Family Allowance Application for EPFL Employees (French) pdf
  • Family Allowance Application for EPFL Employees (English) – pdf

Federal Personnel Law

  • Changes to Personnel Law with effect from 1 October 2020  (English) – pdf

Guest Professors: insurance

  • Notice for visiting professors and academic visitors concerning insurance (English) – pdf
  • Notice for visiting professors and academic visitors concerning insurance (French) – pdf

Holidays and Timetables

  • Cantonal 2022 public holidays (French)
  • Holidays & Working time 2022 (English) – pdf
  • Holidays & Working time 2021 (English) – pdf
  • Holidays & Working time 2020 (English) – pdf
  • Holidays & Working time 2019 (English) – pdf

Job descriptions

  • Job description (descriptif du poste) – pdf
  • Guide to creating the job description (English) – pdf
  • Job description PhD student (French et English)
  • Job description – Scientific assistant, Postdoc and Scientific collaborator (French et English)
  • FAQ Job description – PhD student, Scientific assistant, Postdoc and Scientific collaborator (French)
  • Job description – Sc. coll. Ambizione (French et English)
  • Job description – Sc. coll. Prima (French et English)
  • Job description – Sc. coll. Eccellenza – ERC (French et English)

Performance Evaluation and Goal Setting Interviews (Annual)

  • Annual Performance Evaluation Interview (English) – doc
  • Goal Setting Interview (English) – doc
  • Explanation of the interview forms (French) – pdf

Publica

  • Employee/employer contributions for PUBLICA according to age (English) – pdf

Recruitment

  • EPFL Standard Recruitment Processpdf
    • Publish a job advertisement
    • Regular Staff Employment Form – (French) – pdf
    • Regular Staff Employment Form – online application – pdf
    • Proposed interview guidelines – pdf
    • e-learning recruitment training (4 modules) – pdf
    • Evaluation matrix feedback form following Interview – pdf
    • Proposed Reference Check Template – pdf
  • Contract management process for PhD studentspdf
    • Hiring proposal for Doctoral Assistant (French) – pdf
    • Model for determination of PhD salary supplement – xlsx
    • FAQ Contract management process for Phd students – pdf
  • HR Outsourcing process for the management of consultants (Helvetic Payroll)pdf
    • Helvetic Payroll (HP) hiring proposal – pdf
    • Mission description – pdf
    • FAQ HR Outsourcing process with Helvetic Payroll – pdf
  • Basic guidelines for drafting a job announcement (French) – pdf
  • Temporary Staff Employment Form – (French) – pdf
  • Summary of the documents required for the engagement of a new staff member (French) – pdf
  • Guidelines to fill out a “Regular Staff Employment Form” (French) – pdf

Research Student Assistants (SA – Research)

  • Explanatory note concerning assistantship during Master studies (French) – word
  • Explanatory note concerning assistantship during Master studies (English) – word

Restructuring and closure of units

Salary

  • Salary information and time management 2021 (English) – pdf
  • Information salaire et gestion du temps 2021 (français) – pdf
  • Explanation of the Payslip (French) – pdf

Supplements and Salary Scales for Swiss National Science Foundation (FN) Grants

Tax at Source

  • Tax at Source Tables (French) VD – lien
  • Tax at Source Tables (French) NE – lien
  • Tax at Source Tables (French) VS – lien
  • Tax at Source Tables (French) GE – lien
  • Tax at Source Tables (French) FR – lien
  • Summary of Tax Rates in all Cantons – lien

Telework

  • Guide to Telework at EPFL (French) – pdf
  • Management Form for regular fixed or regular flexible Hours of Work from Home (French) – pdf

Work Permits

  • Residence and Work Permits (French) – pdf
  • Residence and Work Permits (English) – pdf
  • Bilateral Agreement on the Free Movement of Persons (French) – pdf
  • Bilateral Agreement on the Free Movement of Persons (English) – pdf
  • Bilateral Agreement on the Free Movement of Persons – 2nd Phase (French) – pdf
  • Bilateral Agreement on the Free Movement of Persons – Extension to 8 new member countries (French) – pdf
  • Bilateral Agreement on the Free Movement of Persons – Extension to 8 new member countries (English) – pdf
  • Bilateral Agreement on the Free Movement of Persons – Extension to 2 new member countries (French) – pdf
  • Bilateral Agreement on the Free Movement of Persons – Extension to 2 new member countries (English) – pdf