HR Forms

Ancillary Activities

  • Ancillary Activity Form (French) – word

Arrival and Departure of an Employee

  • Unit Checklist Employee Arrival (French and English) – word
  • Unit Checklist Employee Departure – (French and English) – word
  • Information Letter (when an Employee departs) – pdf

Benefits for EPFL Staff and Retired Staff

  • Benefits for Staff (French) – pdf
  • Benefits for Retired Staff (French) – pdf

Bonuses

  • Proposition for a Special Bonus for outstanding performance (French) – word
  • Proposition for a Spontaneous Bonus (given as a donation / French) – word

CFF / SBB

  • Mobility benefits – pdf (French an English)
  • Professional Travel List – xls

Changes in Funding Source, Working Hours or Unit (past or present changes)

  • Application for a change in Funding Source, Working Hours or Unit (French) – pdf
  • Application for a Base Funded Position – pdf

Curriculum Vitae

  • Curriculum Vitae (French) – word
  • Curriculum Vitae (English) – word

Family Allowances

  • Family Allowance Application for EPFL Employees (French) pdf
  • Family Allowance Application for EPFL Employees (English) – pdf

Federal Laws regarding Personnel

  • Flash Article from the 2nd of October 2013, concerning amendments to Federal Personnel Law (French) – pdf
  • Flash Article from the 2nd of October 2013, concerning amendments to Federal Personnel Law (English) – pdf

Guest Professors

  • Notice for visiting professors and academic visitors concerning insurance (French) – pdf
  • Notice for visiting professors and academic visitors concerning insurance (German) – pdf
  • Notice for visiting professors and academic visitors concerning insurance (English) – pdf

Holidays and Timetables

  • Holidays & Working time 2019 (English) – pdf
  • Holidays & Timetables 2016 (French) – pdf
  • Holidays & Timetables 2015 (French) – pdf
  • Holidays & Timetables 2014 (French) – pdf
  • Holidays & Timetables 2013 (French) – pdf
  • Holidays & Timetables 2012 (French) – pdf

Job descriptions

  • Job description – word
  • Job description PhD student (français et anglais)
  • Job description – Scientific assistant, Postdoc and Scientific collaborator (français et anglais)
  • FAQ Job description – PhD student, Scientific assistant, Postdoc and Scientific collaborator (français)
  • Guidelines on “How to fill out a job description” (français)

Performance Evaluation and Goal Setting Interviews (Annual)

  • Annual Performance Evaluation Interview (French / NSS, new form) – doc
  • Annual Performance Evaluation Interview (English / NSS, new form) – doc
  • Goal Setting Interview (French / NSS, new form) – doc
  • Goal Setting Interview (English / NSS, new form) – doc
  • Explanation of the interview forms (French / NSS, new document) – pdf
  • Evaluation Criteria (French) – pdf

Publica

  • Employee/employer contributions for PUBLICA according to age (English) – pdf

Recruitment

  • EPFL Standard Recruitment Process – pdf
    • EPFL standard operating procedure (SOP) – pdf
    • Template for creating a job announcement (French) – word
    • Regular Staff Employment Form – (French) – pdf
    • Regular Staff Employment Form – online application – pdf
    • Proposed interview guidelines – pdf
    • e-learning recruitment training (4 modules) – pdf
    • Evaluation matrix feedback form following Interview – pdf
    • Proposed Reference Check Template – pdf
    • Benefits overview – pdf
  • Basic guidelines for drafting a job announcement (French) – pdf
  • Temporary Staff Employment Form – (French) – pdf
  • Summary of the documents required for the engagement of a new staff member (French) – pdf
  • Guidelines to fill out a “Regular Staff Employment Form” (French) – pdf
  • Contract management process for PhD students – pdf
    • Hiring proposal for Doctoral Assistant (French) – pdf
    • Model for determination of PhD salary supplement – xlsx

Research Student Assistants (SA – Research)

  • Explanatory note concerning assistantship during Master studies (French) – word
  • Explanatory note concerning assistantship during Master studies (English) – word

Salary

  • Wages & pay slips 2016 – employees (French) – pdf
  • Wages & pay slips 2016 – employees (English) – pdf
  • Explanation of the 2015 Payslip (French) – pdf
  • Application of percentages for work experience recognition and salary adjustement as of January 1, 2010 (French) – pdf
  • Application of percentages for work experience recognition and salary adjustement as of January 1, 2010 (English) – pdf
  • AVS Insurance Certificate Application Form – AVS Site

Supplements and Salary Scales for Swiss National Science Foundation (FN) Grants

Tax at Source

  • Tax at Source Tables (French) VD – lien
  • Tax at Source Tables (French) NE – lien
  • Tax at Source Tables (French) VS – lien
  • Tax at Source Tables (French) GE – lien
  • Tax at Source Tables (French) FR – lien
  • Summary of Tax Rates in all Cantons – lien

Telework

  • Guide to Telework at EPFL (French) – pdf
  • Management Form for regular fixed or regular flexible Hours of Work from Home (French) – pdf

Work Permits

  • Residence and Work Permits (French) – pdf
  • Residence and Work Permits (English) – pdf
  • Bilateral Agreement on the Free Movement of Persons (French) – pdf
  • Bilateral Agreement on the Free Movement of Persons (English) – pdf
  • Bilateral Agreement on the Free Movement of Persons – 2nd Phase (French) – pdf
  • Bilateral Agreement on the Free Movement of Persons – Extension to 8 new member countries (French) – pdf
  • Bilateral Agreement on the Free Movement of Persons – Extension to 8 new member countries (English) – pdf
  • Bilateral Agreement on the Free Movement of Persons – Extension to 2 new member countries (French) – pdf
  • Bilateral Agreement on the Free Movement of Persons – Extension to 2 new member countries (English) – pdf