EDOC The jury’s assessment of the thesis

Sending the final draft of the thesis to the jury members

The Doctoral students’ Office sends to the jury members:
1.  The call for the oral exam
2.  The instructions for examiners
3.  The final draft of the thesis, with the official stamp of the doctoral students’ office

The Thesis director and the examiners

  Each submit a written and signed report on the scientific value of the work, with regards:
– the originality and quality of the thesis
– the presentation
– the value of the results
  They specify if the thesis should be:
– accepted unconditionally (Pass)
– accepted conditionally (Conditional pass)
– rejected (Fail)
Ord. Art 15, al. 1
Dir. Art. 17, al. 1
  Where necessary, providing the conditions for:
– accepted unconditionally and
– the presentation of the final version
  Whether the thesis is proposed for the EPFL doctoral prize

They send their signed report directly to the jury president 10 days before the oral exam..

The jury president

Can require a new report if he/she considers the submission vague or incomplete.
If all the reports are not received within the specified deadline, he/she can decide whether to postpone the exam. If so, he/she informs the jury members and the doctoral student as quickly as possible.
 – These reports are confidential and communicated only to the president of the jury. They may be communicated to the other members of the jury only at the time of the oral exam. Nevertheless, they must be returned to the jury president at the conclusion of the exam, in order to guarantee their confidentiality. Dir. Art. 17, al. 3

The jury

The jury examines the doctoral student on his/her thesis and its scientific content. Ord. Art. 15, al. 2
Dir. Art. 18, al. 2
The jury can give a result for the doctoral thesis and the oral exam of [see remak below]
  accepted unconditionally (Pass) Ord. Art. 15, al. 3
accepted conditionally (Conditional pass)
rejected (Fail)
The jury provides its conclusions, unanimously, after discussion.
If, after a maximum of one hour of deliberation, the jury is still unable to come to a unanimous decision, the jury president takes a final decision and concludes the discussion.
The jury president writes the official record of the oral exam.
  He/she makes a note, where relevant, of any differences of opinion among the jury members and justifies his/her conclusion.
He/she sends the official record to the administrative assistant of the doctoral program, accompanied by all the examiners’ original signed reports, at the latest one week after the oral exam.

Remarks on the assessment of the thesis

Thesis and oral exam “accepted unconditionally (Pass)”
  Minor corrections that should not take longer than one month
 • The corrected thesis shall be accepted by the thesis director only
Thesis and oral exam “accepted conditionally (Conditional pass)”
  • A great deal of additional work is required regarding the form or the content of the thesis, the duration of which must not exceed six months.
The Vice President for Education decides whether the conditions stipulated by the jury should be accepted
The implementation of the corrections are to be verified by the jury
The jury members give their appreciation to the jury president
The jury president formally communicates the acceptance or not by the jury to the Doctoral Students’ Office
Oral exam “rejected (Fail)”
  • The candidate may repeat the oral examination, revise his thesis, or present a new thesis, within a delay stipulated by the Vice President for Education, based on the jury’s proposal