EDOC Academic Schedules

The 4 years of EPFL Doctoral Studies, step by step
  • Here is a schedule summarizing the main academic steps
  • NB: Specific conditions related to the lab or the doctoral program are not mentioned.

For more details, please refer to the Internal Regulations.

Academic schedule for a doctoral candidate
When?
1
0
Arrival of the candidate on campus
2
+ 1 week max.
The candidate presents himself/herself to the administrative assistant of the doctoral program to sign the Enrollment form.
The form is then signed by the thesis director (if known), the co-director and the director of the doctoral program.
3 Enrollment
+ 2 weeks
Verification of Doctoral studies’ admission documents: please follow the instructions of this webpage verification-en.
4
+ 1 month max.
The candidate submits a list to the administrative assistant of the doctoral program of his/her chosen courses towards meeting the requirement of the credits to be obtained during the first year, taking account of eventual specific conditions set by the doctoral program.
5
+ 12 months
(1 year from enrolment)
The candidate will be admitted to continue PhD Studies after having fulfilled the conditions here below:
  • appointment of the thesis director
  • drawing-up of the research plan approved by the thesis director and ratified by the program director
  • obtaining of the required credits for the first year
  • passing of the candidacy examination
  • fulfilment of specific conditions fixed by the doctoral program if applicable
In case of failure
Extension possible for a second attempt, under the condition it is passed within 15 months from enrollment.
6
+ 4 years
Oral exam
7
7 weeks min. before the oral exam
The thesis jury proposal, duly signed by the doctoral student, the thesis director(s) and the doctoral program director must arrive at the Doctoral Students’ Office, together with the statement of results, signed by the thesis director.
8*
35° days min. before the oral exam
The required number of copies of the doctoral thesis is delivered to the Doctoral Students’ Office, before 11 am.
9 + 1 month max. after the oral exam The doctoral student uploads the final thesis via his/her IS-Academia portal
The thesis director accepts the final thesis via his/her IS-Academia portal
10
+ 1 month max. after the oral exam
Thesis in final form is handed in at the Doctoral Students’ Office, if the oral exam is passed without reserve and the final thesis accepted by the thesis director
11
+ 4 weeks min. (max. 6 months) after the oral exam
Public defense if the oral exam is passed without reserve.
°
35 days = 5 weeks of 7 days (Saturday and Sunday included)
* Doctoral students in EDEE and EDPY upload an electronic version of their thesis via their IS-Academia portal 35 days before the oral exam at 12:00 noon at the latest. They do not provide the doctoral students’ office with printed copies of the thesis.