EDIC Thesis Timeline

These are the administrative deadlines which PhD students must meet during their PhD studies. Please do not send any forms directly to the Registrar’s Office (SAC). All documents must first be approved by the EDIC Program Director.

Click on  to open the relevant section.


Total Credit Requirement: 30 Credits

+ 1 week max.

  • Contact the doctoral program in order to get the enrollment form which is completed and duly signed by:
    • the candidate
    • the thesis director (unaffiliated students have up to 1 year to identify an advisor)
    • the doctoral program director
  • Please note that a request for a co-direction must be submitted separately

Contact: Cecilia Chapuis

+ 6 months after your enrollment

  • For your first year, the program will assign an EDIC committee member as your contact person. The contact person is available to advice and guide the doctoral student before and throughout their first year. Advice may especially be valuable in the spring semester where fellowship students are deciding on their lab affiliation.

Each year in the autumn after passing your candidacy exam

  • As of your third semester, you will be invited to indicate your preferences for an IC faculty member to replace your first year contact person. When making your selection, please choose someone who is independent of your advisor(s), and who is outside your research area. The role of the mentor is to mediate between the doctoral student and the thesis advisor, other faculty, or the administration. You should meet with your mentor at least once a year, even if it is just for a general update on your progress.

Contact: Cecilia Chapuis

+ 12 months max.

  • Pass a depth course with a grade of 5
  • Pass the candidacy exam

The minimum credit requirement at the end of the 1st year is:

  • 4 credits with courses
  • 12 credits with projects (one 6-credit project per semester)

Contact: Madeleine Robert

+ 12 months max. (1st attempt)

+ 15 months max. (2nd attempt)

Contact: Cecilia Chapuis

Each year by October 15

  • After passing the candidacy exam, a doctoral student must meet their thesis director once a year to fill out the annual report form

Contact: Madeleine Robert

+ 4 years max. (3 years max. from admission date)

  • A minimum of 2 years after the enrollment is required for presentation of a thesis work
  • If a doctoral student cannot finish working on their thesis within 4 years after their enrollment, the thesis director should submit a request for extension. The form should be sent to the EDIC doctoral program.
  • More information: EDOC Doctoral School Internal Regulations

Contact: Madeleine Robert

– 8 weeks before the oral exam at the latest

  • For the oral exam, a Jury Proposal Form is required by the Registrar’s Office (SAC), 7 weeks prior to the scheduled date. Therefore, this form must be handed to EDIC 8 weeks before the date of the oral examination, together with the Statement of Results, signed by the thesis director
  • To download the forms, login into your IS-Academia portal. Organize the oral exam (including the Jury Proposal Form). The list of EDIC Jury Presidents is available here.
  • More information: EDOC FAQ – End of thesis

Contact: Madeleine Robert

+ 4 weeks min. (max. 6 months) after the oral exam

  • Public defense if the oral exam is passed without reserve