Créez votre propre école d’été EPFL – ETH Zürich

Are you interested in organizing a summer school?

EPFL and ETH Zürich are funding together a number of selected summer schools, which will be organised by doctoral candidates from within the ETH-domain. You may apply for up to CHF 20’000.-.

One of the objectives of the summer school’s program is to enhance exchange between EPFL and ETH Zürich students. Its main target group should therefore be doctoral or Master students of EPFL and ETH Zürich. The summer school may be opened for students from other Swiss and international institutions as well. However, the body of participants mus consist of at least two thirds of students from within the ETH Domain.

The summer schools should be actively promoted within the ETH-domain by the organisers.

Each participant (participating organisers are excluded) will have to pay a unique participation fee.

The initiators of an EPFL – ETH Zürich summer school are fully responsible for the organisation. The administration of the course should be managed by them, as the organising committee.

Each summer school should be equivalent to 1 or 2 credits for doctoral candidates. This does not apply for Master students.

For EPFL: The number of credits must be decided by the organiser’s doctoral programme’s committee.

For ETH Zürich: The number of credits must be defined by the organisers’ thesis supervisor or their department. The credits for other doctoral students from within ETH Zürich must also be defined by their supervisor or their department.

The best proposals will be approved by an evaluating committee composed of representatives from EPFL and ETH Zürich.

The program aims to sponsor new summer schools. Proposals for courses that already took place in previous years might still be considered but priority will be given to non-existing summer schools. If an existing summer school is accepted for funding, we may only cover expenses of participants from institutions of the ETH domain.

Steps to follow

1. Form an organising committee of 2-5 doctoral candidates from both EPFL and ETH Zürich
2. Choose a topic that you find important to explore
3. Prepare a 2-7 days programme
4. Discuss the idea with your thesis supervisor or a professor of your institution (1 EPFL + 1 ETH Zürich), as well as (concerns EPFL only) the Director of the doctoral programme to which the course will be related to obtain their written support
5. Prepare your proposal including detailed budget and the above mentioned supporting letters to the Doctoral School admistration of EPFL ([email protected]) for the evaluation at EPFL, or to the Rector’s staff ([email protected]) for the evaluation at ETH Zürich

6. Submit your proposal at the institution, where the funding should be administrated

Deadline : December 31st 2018


Organising Committee: In order to organise the summer school you are forming an organising committee consisting of doctoral candidates of both institutions, EPFL and ETH Zürich. The organising committee must name one main contact person, who will be responsible for the handling of the granted funds. Funds granted will be handled at the institution (EPFL or ETH Zürich) the main contact is affiliated with.

Target audience: 20 – 30 doctoral or Master students of EPFL, ETH Zürich, and other Swiss or international institutions. At least two thirds of the participants have to be members of the ETH-Domain.

Project proposal: It should contain an explanation of the course content and tentative program, name of organisers, potential speakers, target group, proposed number of credits and a budget.

Supporting letters: What is expected from the supervising professors is their endorsement of the content of the suggested summer school. Their consent should be written and give an appreciation on both the quality of the summer school proposal and the scientific course program. Their support is not financially binding.

Venue: The summer school will be held on premises of the ETH Domain or other locations of your choosing in Switzerland.

When: The summer school must take place between March and October 2019.

Credits: 1-2 credits for doctoral candidates: For doctoral candidates at EPFL the amount of credits awarded for participation will be decided by the respective doctoral program’s committee. At ETH Zürich, the amount of credits awarded for participation will be defined by the respective thesis supervisor or department. In this regard, it is recommended that the ETH Zürich professors supporting the application declare in their letters of support, how many credits they will award for the participation.

Participation fees: You are required to impose participation fees for doctoral and Master students according to the table below. Members of the organising committee are exempt from these fees.

Participation fees (CHF) Doctoral candidates Master students
Short event (2-4 days) 150 50
Long event (5-7 days) 250 100

Detailed budget: Part of your application is a detailed budget, which gives an itemized overview of your overall costs. The budget contains your revenues including the funds you are applying for (up to CHF 20’000.-), the participations fees according to the targeted audience, as well as other sources of income. The budget also contains a detailed list of expected costs such as the expenses for the venue, travels, guest-speakers, accommodation and the promotion of the summer school.

Reporting: After the event, the organisers are requested to deliver a full financial account as well as a report on the event’s success. The financial account must include both income as well as expenses.
Any remaining funds that were granted will have to be returned. Substantial deviations from the original budget must be justified in the report. The short report on the event’s success must include the information on the participants (number of participants, affiliation of the participants [one restriction is that 2/3 of the participants need to be from within the ETH domain]) as well as an overview over the program and the outcome of the event. This report should not be any longer than two or three pages.

Structure of your summer school proposal

1. Organising Committee (OC)
1.a. Main Contact of OC at EPFL
1.b. Main Contact of OC at ETH Zürich
1.c. Supporting Prof. at EPFL
1.d. Supporting Prof. at ETH Zürich
1.e. Application filed at a) EPFL or b) ETH Zürich [Where will be the lead and financial administration of the summer school, at EPFL or at ETH Zürich?]

2. Target Audience
2.a. Number of Participants (approximation)
2.b. Number of doctoral candidates and Master students thereof
2.c. Who consists the targeted audience of? [members of which institutes / institutions do you expect to participate]
2.d. Credits for the participation doctoral candidates: How many credits are granted at EPFL and at ETH Zürich?
2.e. Credits for participation of Master students: Will the summer school be integrated in the course catalogue of EPFL and ETH Zürich and if so, how many ECTS credits will be granted at EPFL and at ETH Zürich?

3. Venue [Where will the summer school take place?]

4. Date [When will the summer school take place?]

5. Description of the summer school [contents, program draft, not longer than 2 pages]

6. Budget [short description of mandatory information]

7. List of attached supporting letters