Travel

Whom can I contact to plan my trip? What are the EPFL rules and regulations? Who validates my travel request? Do I need a visa? Where can I buy my train ticket? Whom should I reach if an incident happen while I am abroad? Find, on this page, all the information needed to best organize and prepare your travel, from the booking to the reimbursement of your expenses.

New “Expense Management Tool”: Find anything you need to know about the new “Expense Management Tool” on the expenses reimbursement’s page

Plan a business travel

Inform your supervisor about your trip and get his or her approval.
Prepare your travel request.
Have the travel request validated by your supervisor or the delegated person before any purchase.

ID documents

Check the validity of your identity documents: passport, ID card or residence permit. If you have to order such a document, you will be responsible for the resulting costs.

Visa

You can check the CIBTvisas portal to see if you need a visa, or any other form of entry permit to the country of stay. If that is the case, the costs incurred are considered as professional expenses and are to be charged to the trip.

If you book your trip via the EPFL travel agency, you will automatically be informed by e-mail when a visa is required.

Remember that obtaining such a document can take time: be sure to start the process as soon as your travel date is set.

Useful links

Safety check before departure: don’t forget your vaccinations!

Check the vaccinations required in your destination country. The costs incurred are considered as professional expenses and, therefore, are to be deducted from the trip.

Accidents and illnesses: who covers what?

The Suva covers EPFL employees in the event of accidents, in Switzerland and abroad. Health insurance is the traveler’s personal insurance.

Assistance – International SOS

EPFL offers medical and security assistance to travelers through International SOS.

Reservations

In this section, you will find all the information related to the booking of transportation and accommodation.

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During the trip

We are never immune to unforeseen events when we travel. Health problems, snowstorms or last-minute changes: you will find here the contact you need to find answers to your questions.

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After the trip

In this section, you will find all the information related to the reimbursement of your expenses.

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Contact

The EPFL travel agency is at your disposal to organize your business trips. Specialized in business travel, its agents are present on the campus. Buy plane tickets, travel formalities, accommodation, and car rental: do not hesitate to consult them. They will be happy to answer your questions and help you plan your stay.

Monday to Friday: de 08:30 am to 06:00 pm (Non-Stop)

On the eve of public holidays: closed at 4pm

Adresse e-mail: [email protected]

Tél. 41 58 322 24 30

Fax. 41 22 592 75 87

Adresse postale: Carlson Wagonlit Travel – CE 0 212 – Station 1 – 1015 Lausanne