Plan a business travel
- Inform your supervisor about your trip and get his or her approval.
- Prepare your travel request.
- Have the travel request validated (a handwritten signature is required) by your supervisor or the delegated person before any purchase.
Check the validity of your identity documents: passport, ID card or residence permit. If you have to order such a document, you will be responsible for the resulting costs.
You can check the CIBTvisas portal to see if you need a visa, or any other form of entry permit to the country of stay. If that is the case, the costs incurred are considered as professional expenses and are to be charged to the trip.
If you book your trip via the EPFL travel agency, you will automatically be informed by e-mail when a visa is required.
Remember that obtaining such a document can take time: be sure to start the process as soon as your travel date is set.
Safety check before departure: don’t forget your vaccinations!
Check the vaccinations required in your destination country. The costs incurred are considered as professional expenses and, therefore, are to be deducted from the trip.
Accidents and illnesses: who covers what?
The Suva covers EPFL employees in the event of accidents, in Switzerland and abroad. Health insurance is the traveler’s personal insurance.
Assistance – International SOS
In this section, you will find all the information related to the booking of transportation and accommodation.
We are never immune to unforeseen events when we travel. Health problems, snowstorms or last-minute changes: you will find here the contact you need to find answers to your questions.
In this section, you will find all the information related to the reimbursement of your expenses.
The EPFL travel agency is at your disposal to organize your business trips. Specialized in business travel, its agents are present on the campus. Buy plane tickets, travel formalities, accommodation, and car rental: do not hesitate to consult them. They will be happy to answer your questions and help you plan your stay.
Monday to Friday: de 08:30 am to 06:00 pm (Non-Stop)
On the eve of public holidays: closed at 4pm
Adresse e-mail: [email protected]
Tél. 41 58 322 24 30
Fax. 41 22 592 75 87
Adresse postale: Carlson Wagonlit Travel – CE 0 212 – Station 1 – 1015 Lausanne