Which platform should you use to book your hotel? You are staying with friends and you want to give them a thank you gift: what budget are you entitled to? What is the policy regarding the reimbursement of expenses when renting apartments? Useful guidelines and tips can be found here.



Mid-range hotels are allowed.

Ancillary expenses, such as minibar or film rental, are not reimbursed.

In order to facilitate the recovery of foreign VAT, we recommend to have hotel invoices issued in the name of EPFL. Note that your name must also appear on it.


Comment réserver votre hôtel?

You can use the platform, via the EPFL business account, or book your nights through the EPFL Travel Agency.


Private accomodation

When staying in private accommodations (for example with friends) the costs of thank you gifts are reimbursed up to a flat-rate amount (40 CHF. per day of accommodation). The name of the person hosting you must be mentioned.



Apartment rental is possible if the economic justification is proven.

Meals taken during the day, in the apartment or on campus, are reimbursed on the basis of a daily flat rate.


Stay in Lausanne

Long duration

The EPFL Housing Department informs you about the different housing options in Lausanne (and its surroundings) as well as the accommodation options for EPFL guests.

Hotels on the EPFL campus

SwissTech Hotel

Book directly at the SwissTech Hotel at the EPFL rate: [email protected]


Starling Hotel Lausanne

Book directly at Starling Hotel Lausanne.


Useful documents

Manuel d’utilisation pour voyageurs
Manuel d’utilisation pour travel arrangers
User guide for bookers
User guide For travel arrangers




The EPFL travel agency is at your disposal to organize your business trips. Specialized in business travel, its agents are present on the campus. Buy plane tickets, travel formalities, accommodation, and car rental: do not hesitate to consult them. They will be happy to answer your questions and help you plan your stay.

Monday to Friday: 9am to noon / 1pm to 4pm

Adresse e-mail: [email protected]

Tél. 0041 58 322 24 30

Fax. 0041 22 592 75 87

Adresse postale: CWT – CE 0 212 – Station 1 – 1015 Lausanne