How to announce/modify/delete an absence ?


Brief description

For a full description, please refer to the pages :

How to access

From homepage « Absences and presences », there is two ways to announce your absences :

  1. By clicking the date of your absence on the calendar
  2. By clicking on the button announce an absence button

In both cases, the following dialog box appears, enable you to :

  1. Announce an absence in days
  2. Announce an absence in hours
  3. Announce a repeated absence

How to announce an absence in days ?

announce an absence in hours

If the absence takes at least all morning or all afternoon, you should fill the fields below

  • Absence dates : select dates then select the time range (early morning to end of afternoon)
  • Reason : provide the reason of your absence (full list here)
  • Details : to fill if necessary

How to announce an absence in hours ?

announce an absence in hours

When the absence take number of hours less than 04:06 (for example : medical appointment), you should fill the fields below

  • Absence dates : select the start date, the time range of beginning, the end date then the time range of finishing
  • Reason : provide the reason of your absence (full list here)
  • Details : to fill if necessary

How to delete / modify an absence ?

If you want to delete or modify an absence, please proceed as indicated :

1. Click on the registered absence on your calendar

Absence calendar

2. A new window will open

Absence consultation window

 

3. Select on of the three options : consult consult  / modify modify/ delete delete

4. If you modify your absence, register the new absence period. Your balances will automatically be adapted. NB : if your absences have to be validate, a new validation request will be sent to your absences validator.

5. If you have deleted your absence, the days will be added to your holiday/hours balance.

How to announce recurring absences ?

announce recurrent absence

When the absence is repeated for a certain period of time (for example : a recurring medical appointment), you should fill the fields below

  • Absence dates : select dates then select the time range (early morning to end of afternoon)
  • Absence type : in hours or in days
  • Reason : provide the reason of your absence
  • Details : to fill if necessary

How to set up extra options ?

options

The submenu show more options buttonenable you to set up a few extra options

  • Notifications : select the people you want to be notified of your absence
  • Exchange synchronization : if checked, your absence will also be displayed in your outlook calendar
  • Reachable : check your disponibilities
  • Substitutes : add emails of your potential substitutes
  • Ouf of office message : set an automatic response