All staff members must comply with the Directive setting out the conditions underpinning EPFL’s COVID-19 protection plan.
Remote working is no longer mandatory; it continues to be recommended, however, if it is not overly complicated.
For employees whose work does not require access to physical infrastructure (theoretical research, administration), their unit heads are encouraged to establish a rotating schedule with half of staff working on site and the remaining half working remotely on any given day. The goal is to allow every employee to return to campus.
In all cases, unit heads must keep an updated attendance list.
Since 1 October 2020, all remote work must be done from Switzerland or, for those holding a G permit, from a border region. Since EPFL is an autonomous public-law institution established by the Confederation, our staff members’ employment contracts are governed by public law and include the requirement to work in Switzerland; they are also subject to Swiss social security law and Swiss taxes.
EPFL has decided to grant a one-time credit of up to CHF 300 per staff member, from their unit’s budget, in order to acquire IT equipment that will make it easier for them to work from home over the long term. You can view the list of authorized equipment (monitor, keyboard, mouse, webcam, etc.) in Catalyse.
The unit heads are responsible for approving requests that will be covered by their budget and must ensure the funds are used properly and within the aforementioned limit. An inventory of equipment purchased with these funds is not required.
The DSPS ergonomics webpage shows you a few simple things that you can do during this time to best adapt your remote workplace. You will also find other valuable tips in the “useful links” section.
Absence management system
If you start showing possible coronavirus symptoms, don’t go to work, and inform your supervisor.
However, if you are sick – regardless of the cause – you must enter this as sick leave in the absence management system starting on the first day that you are absent.
A medical certificate is now required if an employee is absent for four days or more.
Holidays and travel for personal reasons
EPFL encourages its staff members to take vacation days regularly. Paid vacation days begin to accrue on 1 January and must be used in the same calendar year that they were allocated. We know that it has not been easy to plan your holidays in recent months. But the situation is improving, and we encourage you to plan your future time off so that you can make the most of your accrued vacation days.
All information concerning travel during your holidays or other leave time are available on the Travel page.
If you are about to start working for EPFL in Switzerland, we ask that you to come to Switzerland as soon as possible before your contract begins, even if you must go into quarantine.
For third-country nationals, we also ask that you to come to Switzerland as soon as your visa or work permit allows, even if you must go into quarantine.
Please visit the Travel web page to see if you’re required to go into quarantine.