Events

All EPFL students and staff must follow the health and safety rules.

When any kind of gathering is held on EPFL premises (a meeting, training course, event, conference, student-association activity, etc.), additional protective measures must be taken to limit the risk of spreading coronavirus in the EPFL community.

Protection Plans for EPFL Events

The protective measures that will be used at a given event should be listed in the event’s protection plan, in accordance with the requirements of the Swiss Federal Office of Public Health (FOPH).

In light of the large number events that are held at EPFL, we have developed a protection plan template that lists the requirements set forth in Appendix 1 as well as additional measures that must be taken.

Event organizers must develop a protection plan for their event and submit it with the standard event request form.

Restrictions on gatherings

In accordance with the FOPH measures and the additional requirements announced by the Canton of Vaud on 15 September 2020 and taking effect on 17 September 2020, EPFL has set out restrictions on gatherings. These restrictions apply to events, whether they take place on an EPFL site or not.

Food and beverages

All food and beverages (coffee breaks, lunches, cocktails, etc.) must be provided by a professional caterer, and attendees can only consume food and beverages while seated.

If there are fewer than 40 people in the room reserved for the event, a coffee break can be held there. In all other cases, food and beverages can only be served in a restaurant.

Number of people

< 40 people

without food or beverages: these gatherings are similar to internal meetings and thus do not require a specific protection plan. Only the health and safety measures set out in Appendix 1 must be applied.

< 100 people

you must submit a request using the standard forms and including a protection plan.

> 100 people

a gathering of this size requires the approval of the COVID-19 Operating Committee. You must submit a description of the event using the standard forms along with a protection plan to the MEV and DSPS, which will assess your request. Your request will then be forwarded to the COVID-19 Operating Committee for a final decision.

> 1000 people

gatherings of this size are prohibited until 31 December 2020.

Also prohibited through 31 December 2020

  • Any sporting activity not run by the Sports Center
  • Concerts/performances where attendees will stand.