Flights

Need to book a flight? Find on this page all the information you need to travel in the best conditions.

  • The train is recommended if the destination can be reached in less than 5 hours

  • Anticipate the purchase of plane tickets (lower price)

  • Favour direct flights at the best price

  • Economy class is mandatory in Europe, recommended for international travel

  • Membership in an airline loyalty program is not a criterion for selecting a travel offer

  • Any private trips must be declared and reimbursed to EPFL

Prior to any reservation, each employee must make a travel request via SESAME. In the expense report tab, please click on “my travel requests” and then on the small “+” at the bottom of the page.

For any technical assistance concerning the travel request, please contact [email protected].

Once the request is validated, you can contact the travel agency by phone (+41 58 322 24 30), by e-mail or by coming directly to its offices (CE 0 212).

The offers proposed correspond to the best compromise in terms of price and connections, in compliance with the EPFL Travel Directives.

The profile must be updated by the traveler prior to booking via the link https://travel.mycwt.com/login or the MyCWT smartphone application.

The Central Technical Service Team (TSC) is at your disposal for any support concerning the update of your profile.  You can contact them between 8am and 5pm by e-mail or by phone (+41 58 322 24 30).

Please also provide the following information before booking.

     1. Information about the traveler:

  • Nationality
  • Date of birth
  • Cell phone number
  • Passport number and expiration date

IMPORTANT: Your profile must match your identity document.

      2. Travel information:

  • The number of the approved EPFL Travel Request
  • The destination
  • Travel dates
  • Desired departure/arrival times
  • Whether hand luggage or checked luggage
  • Fare flexibility (refundable, changeable)
  • If you have any seating preferences
  • Other preferences

For outsiders/guests, a traveler profile will be created by the travel agency (CWT). For this purpose, please provide the following information before booking.

       1. The traveler’s information:

  • First and last name corresponding to the passport used by the traveler
  • Gender
  • Date of birth
  • Nationality
  • Cell phone number
  • Passport number and expiration date
  • Traveler’s email address
  • The registration number (automatically generated when the travel request is created)

      2. Travel information:

  •  The number of the approved EPFL Travel Request.
  • The destination
  • The travel dates
  • Desired departure/arrival times
  • Whether hand luggage or checked luggage
  • Fare flexibility (refundable, changeable)
  • If you have any seating preferences
  • Other preferences

The addition of any private trips before or after the business trip is possible. The traveler pays for the private part of the trip directly to the travel agency (CE 0 212). Payment must be made by private credit card.

It is possible to order a ticket for a private accompanying person; a handling fee of CHF 50.00 will be charged by the travel agency.

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Contact

EPFL Travel Agency

Carlson Wagonlit Travel (CWT)

Monday to Friday: 9am to noon / 1pm to 4pm

[email protected]


Phone: +41 58 322 24 30